Today is the day we unveil the newest release of Tempo: Analyst!
It’s been quite a few months in the making, built on our own experiences using Tempo to do our time tracking and billing, and from the constant feedback of our users and beta testers. I can’t stress enough that good communication with our users has been just as valuable as elbow grease. If you’re used to the old interface, you will find the change a bit jarring at first, but we are positive that once you make the switch you really won’t want to go back (for the past three months we’ve used the Analyst interface exclusively and can’t bring ourselves to use the old interface).
For new and old users alike we’ll take a fresh look at Tempo, its unique approach to both tracking and reporting, and show off the new interface along the way. There are a lot of time trackers out there. Many claim to be the simplest; triumphs of design over functionality. Others are top-heavy in functionality but oblivious to how real people work and bill their clients. Our focus with Tempo has always been to make the act of tracking time so natural that it doesn’t interrupt your workflow while providing the powerful reporting you need to keep your business on track and manage your billing cycle.
Simple time entry
Tempo supports quick text entry for logging time or starting timers so you don’t have to track time yourself. You can specify tags using common @tag @notation, and you can specify a #project, #too, or Tempo will figure it out based on your previous billing.
Veteran users will notice a new feature in that screen clip above – quick stats on your personal reporting for easy reference.
Multiple methods of entry – work your way
Why should you have to fire up a whole web app just to log time? We want you to be able to quickly fire off a timer or time log without interrupting your workflow. To achieve this, Tempo supports input via Twitter, E-mail, a Dashboard widget for Mac OS X, a bookmarklet, mobile and iphone-optimized entry screens, and the web app itself. Typing any of the following will log time or start timers:
45m meeting with clients in NYC #conglomo @meetings @onsite
1h debugging evil NullPointerException @maintenance
1:30 full test of single sign-on system #konstrux @testing
working on blog post about Tempo:Analyst! #tempo @blogging
building encryption into iPhone app #internal @discovery
Notice those last two – they start timers! Just leave the time off the beginning of the string and off they will go (more examples). Each new timer you start will stop any other running timer and the time you spend on a task is automatically calculated for you.
Our reporting interface didn’t just get a make-over – it got far more powerful, and faster to boot! For veteran users the major changes are obvious: we moved the controls up top and made the data report wide-screen. But there’s more to it than that:
- The controls don’t submit on click, which was very annoying with large reports
- Stream-lined drop-down options and easy-to-read display of selected options
- Pagination! This is an incredible boon when you’ve got a lot of entries in a report
- Optional HH:MM formatting, so you don’t have to think in decimal anymore ;-)
- Sortable columns in the report! Imagine that!
- An exclude option for tags! This makes our tag based reporting incredibly dynamic
Clearly, I’m so excited that I can’t stop typing!!!!1
With the new Exclude filter you can pull up all your entries tagged “development” and exclude anything tagged “design”, or “oracle”, for instance. We’ve always preferred tagging as a more realistic means for categorizing billed time in an effective way, and being able to exclude entries with a certain tag from a report adds the missing dimension. I don’t think you will get more dynamic reporting from any other time tracker out there.
Being able to quickly dial in your report options makes analyzing your data even easier because in Tempo…
What you see is what you get!
When you go the Reports screen, you are looking at a living, breathing…report, the Current Report. All of our charts, exports, and analytics are based on the current report, like the Heads-Up Display:
It gives you fast metrics to help you determine how things look, and each of the metrics can be clicked to bring up the appropriate chart. Here we can see that I’m at 90% utilization – the percentage of the workday that I spend actually billing time. Win!
Let’s step through Tempo’s reporting so you can get an idea of how this all works together:
1. Dial in a report
Here we see our heroic fictitious contractor Keith Kogane pulling all of his billable projects:
2. Save it!
He saves it for later – you’d normally do this for your Monthly, but here he saves it as Billable YTD:
3. Run it again at any time
Our hero needs to run that report again! Quickly now!
Clicking a saved report is like activating a saved set of filter controls. The new report appears with your settings already dialed-in.
4. View charts
Because Keith has pulled up a saved report, the Current Report displays the entries in the data view, but also modifies all the charts to this report. Keith needs to see a visual break down of hours per project, so he clicks the Project pie-chart icon and gets a modal chart display (that he can print!):
Ah, looks like this year’s bread and butter for Keith is that Conglomo project! He suspected as much, but being able to pull up a pie chart to visually confirm saves him from running a report on each project, writing down the total hours and comparing them. Here he can see visually how much his Conglomo work dwarfs the smaller projects like Konstrux. This kind of insight is important in deciding where to take your business and what priority to give your projects.
5. Export data
Like any smart fellow, Keith doesn’t want to be tied to one product forever, he needs to be able to access the very records that are the life blood of his business. In addition to an XML API, Tempo provides exports for your data:
Clicking the Time Log CSV will give you an Excel-ready export of your data:
Usually you need to export to Excel to hook into your invoicing solution. However, if you already use Blinksale or Quickbooks, you can use Tempo to…
6. Generate invoices!
There’s not much to tell here except that it’s a real nice time saver for us and a lot of the other Tempo users.
Playing to Win
There are a lot of time trackers out there, we know. But we think most of them got it wrong. Tempo is simply the best tool out there for freelancers, boutiques, and small to mid-sized consultancies. No other system makes it as easy to track your time and gives you tools to analyze what you’ve done so far and where you’re going.
Feel free to sound off in the comments, or e-mail us.